How to Create a Professional Signature in Gmail

Gmail Screenshot. I wrote back here about why I started using Gmail as my email client (instead of Outlook or Thunderbird) and here about how to set it up.

But I didn’t cover how to set up a professional signature.

If you’re running your own business, having a professional email signature is a necessity. Not only does it give credibility to your emails, it’s a great opportunity to circulate a link to your website and attract visitors.

Setting up a professional signature on Gmail

Step 1:

Go to your Gmail settings. On the first tab (General) scroll down until you reach the Signature section:

Signature section, general tab.

Go to your Gmail settings and scroll down to the Signature section

Step 2:

If you’re managing more than 1 email address from your Gmail account select the one for which you want to create the signature (see the image above).

Type your name, position and contact details, plus any other text you want, into the text box and format them.

You can hyperlink specific text in exactly the same way as in the body of an email, and you can insert a logo image – here are the buttons:

Link and image buttons.

Click the buttons to insert images or links

Step 3:

Scroll to the bottom, click ‘Save Changes’ and you’re done.

That’s all there is to it – but it does add a ton of credibility and professionalism to your emails.


Martin Malden

About the author: Martin has been working online since 2006 and focuses on two areas: 1) affiliate marketing and 2) designing and building websites based on WordPress. He has his own WordPress agency, and serves clients in Hong Kong, Australia and the UK.

What do you think?

Comments on this entry are closed.

  • Eric Jul 20, 2011 @ 15:56

    Very simple procedure. I still have trouble inserting an image in my signature though as they don’t allow me to add any additional formatting to wrap the text properly.

    • Martin Jul 20, 2011 @ 17:07

      Yes – true, but I avoid using images in my signature because most email clients have images turned off by default.

      So the recipient would only see a blank area with a little red cross in it!

      So I just use text, which has a better chance of being displaid consistently to all recipients.



  • Sid Aug 19, 2011 @ 15:22

    Excellent article. E-mail signature is a great marketing tool. It helps spread the word about your products or services. Thanks for the informative article.

    • Martin Aug 20, 2011 @ 7:02

      You’re welcome,